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▶Mobile Notary Business Toolkit
The rate sheet, the signing order, the act log, the mileage log and the invoice, plus the workbook that prices a general call and a loan signing from your own rates.
Most notaries do not lose money on the fee. They lose it on the trip they should not have driven, the pages they printed and never billed, and the invoice they sent six weeks late.
- A one page fee schedule and rate sheet you hand a client, a title company or a signing service, with acts, travel, packages and terms priced separately on purpose
- A loan signing order confirmation that puts the abort fee and the wait time grace period in writing at acceptance rather than after the argument
- A seven tab workbook that prices a general call and a loan signing from your own rates, then reads back the net per hour after paper and miles
- A notarial act log, a mileage and travel log and a print, scan back and supply log, so the three costs that quietly eat the fee are recorded on the day
- An invoice on the top half and a paid receipt on the bottom, with notarial acts itemized separately from travel and printing
- A client and title company directory that records who books you, what they pay, how many days they take to pay it and who to chase
- One thousand four hundred and eighteen fillable fields and a hundred and twenty three checkboxes across the eleven documents, with an editable Word edition of every one
- Honest by design: nothing in it states what any state requires, and the act log says on its own face that it is a business record and not a state journal
Overview
The rate sheet, the signing order, the act log, the mileage log and the invoice, plus the workbook that prices a general call and a loan signing from your own rates.
Most notaries do not lose money on the fee. They lose it on the trip they should not have driven, the pages they printed and never billed, and the invoice they sent six weeks late.
This is the paperwork side of a mobile notary business, done: eleven business documents as fillable PDFs, the same eleven as editable Word files, and a fee schedule workbook that prices a general call and a loan signing from your own rates and then tells you what the job actually paid per hour after paper and mileage.
What's Included
One ZIP, 27 files:
- One ZIP holding eleven mobile notary documents as fillable PDFs and the same eleven as editable Word files
- The Mobile Notary Fee Schedule workbook with seven tabs: Start Here, Your Rates, General Call, Loan Signing, Quote Builder, Job Log and Income Plan
- A worked example running through the documents and the workbook: one notary, one title company and one refinance signing priced end to end
- A Quick-Start PDF and a START-HERE file that say which document to open first
- A link to the narrated video tutorial that walks every document and every tab
Key Benefits
Why this one
Type your own rates into the amber cells once. A general call is acts plus travel; a loan signing is the package, the pages over your included count, the travel and the scan backs. The same number then goes on the rate sheet, into the order confirmation and onto the invoice. One number, three documents, and nobody has to be talked into it later.
The notarial act request takes the booking properly, and the loan signing order confirmation writes down what was accepted: the package, the fee, the abort fee and the wait time grace period. Every question on both exists because leaving it unasked cost somebody a drive.
The mileage and travel log and the print, scan back and supply log are the two records your accountant asks for and you wish you had kept. The workbook reads them back as a net per hour, which is a very different number from the fee.
Invoice on the top half of the page, paid receipt on the bottom, notarial acts itemized separately. The client and title company directory records what each account pays and how many days they take, so the slow payers stop being a feeling and start being a column.
It does not tell you what your state requires. Notarial acts, permitted fees, journal requirements and travel charges are set by each state's commissioning authority and differ from state to state. The act log says on its own face that it is your own business record and not a state journal of notarial acts. Keep whatever record your commissioning authority requires, in the format it requires, and use these alongside it.
Who It's For
Built for
- A new mobile notary who needs to look established from the first phone call
- A loan signing agent who wants the order, the abort fee and the wait time agreed before they print
- A notary busy enough that the printing and the driving have started to eat the fee
- Anyone who has been quoting from memory and wants one rate sheet to send instead
How It Works
Up and running in minutes
Open the workbook and fill the amber cells on Your Rates. Check your own state's fee rules first: this workbook does not know them and will not guess.
A general call is acts plus travel. A loan signing is the package, the pages over your included count, the travel and the scan backs.
The same figure goes on the rate sheet, into the order confirmation and onto the invoice.
Acts, miles and pages. The Job Log tab turns them into what the month actually paid per hour.
Why It's Different
Not another template
The shelf sells a folder of notary Word files with no arithmetic and no warnings, and quite a few of them cheerfully call themselves a notary journal. This is a working set: the fee is calculated from your own rates rather than left blank, the abort fee and the wait time are agreed at acceptance, the three costs that eat the fee each have a log, and the act log states plainly that it is a business record rather than a state journal. It is also honest about what it leaves out, which is the part most notary template packs get wrong.
Delivery & Compatibility
Instant, and it opens in what you already use
As soon as your order is complete you get instant access to download the ZIP: eleven fillable PDFs, eleven editable Word files, the Mobile Notary Fee Schedule workbook and a Quick-Start PDF. Nothing ships.
One ZIP, instant download. The PDFs open and type in any free reader on Windows, Mac, iPad or Android. The Word files open in Microsoft Word, Google Docs, Pages and LibreOffice. The workbook opens in Microsoft Excel 2016 or later, Google Sheets, Apple Numbers and LibreOffice Calc. No macros, no add-ons, no account and no subscription.
FAQ
Questions, answered
Is the Notarial Act Log a notary journal?
No, and it says so on its own face. It is your own business record of the work you did. Journal requirements, sequential numbering, bound books, thumbprints and retention periods are set by each state's commissioning authority. Keep whatever record yours requires, in the format it requires, and use this sheet alongside it rather than instead of it.
Will it tell me what I am allowed to charge?
No. Permitted fees for notarial acts and what you may charge for travel are set by each state, and some states cap them. The workbook prices the job from the numbers you type in; checking those numbers against your own state's rules is your job, and the Start Here tab says so.
Can I actually type in the PDFs?
Yes. All eleven carry real form fields, one thousand four hundred and eighteen of them, plus a hundred and twenty three checkboxes. Type, save and print. Every document also ships as an editable Word file if you would rather rewrite it.
Does it work for loan signings as well as general notary work?
Yes. The workbook prices both: a general call as acts plus travel, and a loan signing as a package with pages over your included count, travel and scan backs. The order confirmation and the appointment confirmation are written for signings.
Does the workbook work in Google Sheets?
Yes. Upload it and open it. There is no FILTER, TEXTJOIN or MAXIFS in it, which is why it also opens cleanly in Excel 2016, Numbers and LibreOffice.
Is there a video?
Yes. A narrated walkthrough on YouTube goes through every document and every tab. Every screen in it is a page of the real file, filled with one sample signing.
These are general business documents, not legal advice, and not a state journal of notarial acts. Notarial acts, permitted fees, journal requirements and travel charges are set by each state's commissioning authority and differ from state to state. Nothing in this bundle states what any state requires and nothing claims to satisfy any state's statute. Check your own commission's rules and keep whatever record it requires. Digital product; because the files are delivered instantly, all sales are final.
