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▶Med Spa + Aesthetic Injector Consent and Intake Forms Bundle
Sixteen consent and intake forms you type into, not a design file you sign in to edit. 1,143 fields, Letter, A4 and Word, plus a client log that dates every recall.
The client is already in the chair when someone asks whether her consent was signed, and nobody can say when she is due back.
- 1,143 fillable fields across sixteen forms and 52 pages per paper size, 300 of them check boxes, with 96 read-and-initial boxes on eleven forms. No Canva, no account, nothing to install
- Every form three ways: a US Letter PDF, an A4 PDF with the same pages and the same field names, and an editable Word file for your own wording and logo
- The injectables set: neurotoxin consent with a ten-zone face map, dermal filler consent with a nine-zone treatment map, IV therapy and vitamin injection consent with an infusion record, and GLP-1 weight loss injection consent with a log for the provider's own entries
- Three boxed warnings and two Fitzpatrick skin type tables, with risk wording that follows the FDA prescribing information current in September 2026
- Eleven aftercare cards as a phone-size PDF and a 4 x 6 inch print PDF, plus a Word edition, with the clinic name and phone typed once for every card
- Three bonus studio forms: a permanent jewelry waiver, an ear and body piercing consent and a teeth whitening consent
- A treatment record workbook with 3,480 formulas over eight tabs: next recall and status per treatment, consent on file, lot expiration warnings, recalls due in 30, 60 and 90 days, and a treatments-by-service chart
- Move one neurotoxin visit from Jun 19 to Jun 26, 2026 and NEXT RECALL moves from Sep 17 to Sep 24, 2026, because every recall is the treatment date plus your own interval for that service
Overview
Sixteen consent and intake forms you type into, not a design file you sign in to edit. 1,143 fields, Letter, A4 and Word, plus a client log that dates every recall.
The client is already in the chair when someone asks whether her consent was signed, and nobody can say when she is due back.
This bundle puts both in one place: sixteen fillable forms for the signatures, and a client log that works out every recall from the treatment date. In the invented sample clinic, 29 of 30 treatments show a consent on file, the one that does not is named, and NEXT RECALL reads Sep 17, 2026, from a Jun 19 neurotoxin visit and the 90-day interval the clinic typed for that service.
What's Included
One ZIP, 57 files:
- Sixteen forms as fillable PDFs on US Letter and on A4, with the same 52 pages and the same 1,143 fields on both papers
- The same sixteen forms plus the aftercare cards as seventeen editable Word files, for your own wording and your logo
- Eleven aftercare cards as a phone-size PDF and a 4 x 6 inch PDF
- The Treatment Record and Client Log workbook in four color editions with eight tabs: Start Here, Setup, Clients, Treatments, Lot Log, Recalls, Dashboard and Help
- A two page Quick-Start PDF, a START-HERE file that names every file, and a PDF with the Google Sheets copy link
Key Benefits
Why this one
Open a form in the free Adobe Acrobat Reader on a computer or phone, or in Preview on a Mac, and type. The sixteen forms come on US Letter and A4 with identical field names, and again in Word for your own wording and logo.
A good faith exam and medical history intake, neurotoxin and dermal filler consents with face maps, IV therapy and vitamin injection, GLP-1 weight loss injection, microneedling and PRP, chemical peel and laser and IPL with Fitzpatrick tables, body contouring, a photo release, a HIPAA acknowledgment and a cancellation policy.
Log a treatment and the workbook adds your interval for that service to find the next recall, gives it a status (returned, booked, due soon, overdue or upcoming), and lists every open recall in date order with the client's phone.
Each treatment row looks for an intake date and a Yes under that service's consent, so a missing consent is named. The invented sample shows 29 of 30 on file, 96.7%, with the one gap flagged.
Every page carries the line that it is a template for a licensed provider to review with their medical director and attorney before use. Nothing here is a dosing guide or a treatment protocol, and the GLP-1 log records the provider's own entries.
Who It's For
Built for
- A nurse injector, nurse practitioner or physician opening a med spa who wants the consent and intake set done in one format and ready for review
- A med spa owner or office manager who needs to see which client is due back, which consent is missing and which lot expires next
- A practice adding IV therapy, vitamin injections or GLP-1 visits under a medical director that wants the matching consents in the same format as the rest
- A studio adding permanent jewelry, piercing or teeth whitening that wants those waivers in the same set
How It Works
Up and running in minutes
Your medical director and your attorney read the forms. Change the Word files where they ask, then save your approved copies as masters.
Type your clinic, providers and services on Setup, each with your own recall interval, then type over the invented sample.
The client completes the intake and the consent on paper or in Adobe Acrobat Reader, and you hand over the aftercare card for the service.
Log the treatment and the lot. Recalls lists who to call next, and the Dashboard shows consents on file, lots expiring and overdue recalls.
Why It's Different
Not another template
Search for med spa consent forms and most of what comes back is a design template you edit in a design app, usually one service at a time, and rarely with the injectables paperwork. This is sixteen fillable forms in one set, typed straight into a free PDF reader, on US Letter and A4 with identical fields, and again in Word for your own wording. It covers the medical end of the menu, with boxed warnings, face maps and Fitzpatrick tables drawn into the forms, and it ships the half a forms bundle leaves out: a treatment record that dates every recall, checks consent on file and watches lot expirations. It also says plainly, on every page, that a licensed provider's medical director and attorney review it first.
Delivery & Compatibility
Instant, and it opens in what you already use
As soon as your order is complete you get instant access to download the ZIP: sixteen forms in Letter, A4 and Word, eleven aftercare cards, the treatment record workbook in four color editions, a two page Quick-Start PDF and a START-HERE file. Start with the Quick-Start guide and the free video walkthrough. Nothing ships and nothing installs.
One ZIP, instant download. Fill the PDFs in the free Adobe Acrobat Reader on a computer, iPhone or Android phone, or in Preview on a Mac; some browser previews show the fields but do not save what you type. The Word files open in Word or Google Docs, and the workbook in Excel 2016 or later or Google Sheets. No macros, no subscription, no Canva file and nothing to install.
FAQ
Questions, answered
What format is this?
Sixteen fillable PDF forms on US Letter and again on A4, the same sixteen forms plus the aftercare cards as seventeen editable Word (.docx) files, the aftercare cards as a phone-size PDF and a 4 x 6 inch PDF, and one workbook (.xlsx) in four color editions. 57 files in one ZIP, yours the moment payment clears.
Do I need Canva?
No. There is no Canva file and no account of any kind. The forms are fillable PDFs you type straight into, and the Word files are the route to changing the wording or adding your logo.
Can I add my logo or change the wording?
Yes, in the Word files: double-click the header, insert your logo and save the file as your master copy, and edit the wording your reviewers ask for. The PDFs keep their wording as drawn; print them on your letterhead or type your clinic details into the fields and save that copy.
What does the workbook compute?
The next recall date for every treatment from your own interval for that service and its status, whether a consent is on file for each treatment, each lot's expiration and times used, the recalls due in the next 30, 60 and 90 days, consents on file as a percentage, treatments this month, and a chart of treatments by service. It never suggests a dose, an amount or a treatment.
Can clients sign on a tablet or phone?
The signature boxes are typed text fields. In Adobe Acrobat Reader, Fill and Sign draws a signature over them, or print the form and sign on paper. Save a copy for each client, and keep client records where your practice says they belong.
Is this medical or legal advice?
No. These are templates for a licensed provider to review with their medical director and attorney before use. Scope of practice, supervision, good faith exam and consent rules vary by state, and the right wording for your practice is their call.
These are templates for a licensed provider to review with their medical director and attorney before use. Nothing in this bundle is medical or legal advice, a treatment protocol or a dosing guide, and scope of practice, supervision, good faith exam and consent rules vary by state. Boxed warning and risk wording follows the FDA prescribing information and FDA statements current in September 2026; labels change, so check the current label for the product you use. Brand names appear only as examples and belong to their owners. The HIPAA form is an acknowledgment of receipt, and your practice supplies its own Notice of Privacy Practices. Signature boxes are typed text fields, single-line fields do not wrap, and the Word files reflow. The workbook has no password, so keep client records on an encrypted, access-controlled device or account. Willowmere Aesthetics and every client, provider and figure in the sample were invented for the example. Digital product; because the files are delivered instantly, all sales are final.
